Welcome to COXCO, the complete module for Contoller of Examinations of Autonomous colleges. Utilizing in more the 20 autonomous institutions in and arround Tamilnadu from 2004. The new web based, OS independent, even more updated from the desktop edition with the following features of ♦ FCBCS : Flexible Choice Based Credit System using ppgraded Nominal Roll Processing ♦ Fast Track Course Selection ♦ Internal and External Staff`s Complete Details ♦ Supports Single / Double Valuation ♦ Valuation Claim Form ♦ Claim Abstract ♦ Question Paper Stock ♦ Question Paper Setter Claim Report and Abstract ♦ Online Mark Entry Portal for Internal Assessments by seperate staff login portal with individual user login from department itself ♦ Online Mark Entry Portal for External Examination with seperate login portal from valuation halls ♦ OMR Support ♦ Auto / Mannual Moderation Mark Facility ♦ Revaluation Application and Process ♦ SMS / E-mail Integration ♦ Publishing Results on the Web ♦ Seperate Students Login Portal to view the accademic profile from the Web from Intranet / Internet ♦ Certificate Courses Support / Carreer Oriented Programmes ♦ Transfer Certificate Printing
1. Programmes & Branches
Programmes & Branches is the first master module of this software. All the information about the programmes offered by the autonomous institutions is being kept this module. The Name of the programme, degree, branch, short name, academic duration (years and semesters), default valuation schema, default fee structure related to the examination of the each programme is configured in this module.♦ The number of courses offered by the college to be specified here.
♦ It will take the individual programmes and branches into next function (or) process.
♦ There is no limitation on adding number of programmes.
1.1 CODE:
♦ Enter the code for particular course in short form.
♦ You can enter the code with a maximum of 5 characters length.
♦ The code may be the part of the students register number.
♦ Ex: UBA (Here U denotes the UG degree and BA denotes BA Tamil)
♦ Ex: UBE (Here U denotes the UG degree and BA denotes BA English)
♦ Ex: MCO (Here M denotes the PG degree and CO denotes Commerce)
1.2 FULL NAME:
♦ Enter the particular Department (or) Course Name. Ex: B.A English
1.3 PROGRAMME:
♦ Enter the Programme Name. Ex: B.A
1.4 BRANCH:
♦ Enter the Branch Name. Ex: B.A Eng.
1.5 ACADEMIC DETAILS:
1.5.1 No. of Years:
♦ Enter the total No.of year / Academic duration for an individual Course.
1.5.2 SEMESTER:
♦ Enter the total No. of Semester Period to be taken for each Course.
1.5.3 Need Part No:
1.5.3.1 For UG:-
♦ To be Considered in their Mark Statement.
1.5.3.2 For PG:-
♦ It will be not Considered in their Mark Statement.
1.6 DEFAULT EXAM-FEE STRUCTURE:
1.6.1 Application Fee:
♦ Enter the amount to be collected for each Major / Courses as application fees.
1.6.2 Theory Fee:
♦ Enter the amount to be collected for each Theory paper.
1.6.3 Practical fee (Regular hours):
♦ Enter the amount of each Practical paper fee to be collected for Regular hours.
1.6.4 Practical fee (Special hours):
♦ Enter the amount of each Practical paper fee to be collected for Special hours.
1.6.5 Project / viva voce fee:
♦ Enter the amount of each Practical / Viva voce fee to be collected as per their Department.
1.6.6 Internship /in plant /Soft Skill Fee:
♦ Enter the amount to be collected for an individual students for their Internship / In plant / Soft Skill Fees.
1.6.7 Additional fee to arrears per paper:
♦ Enter the Exam fees will be collected as Additional fee for arrear per paper.
1.6.8 Semester mark sheet fee:
♦ Enter the amount to be received from students for their Semester Mark Sheets.
1.6.9 Consolidated mark sheet fee:
♦ Enter the amount to be received from students for their Consolidated Mark Sheets.
1.6.10 Improvement Fee:
♦ If the students were interested to write their Improvement Exam.
♦ They have to pay the amount for an improvement fees as per the interested subjects.
1.6.11 Late Fee:
♦ Enter the Fee to be collected for Late appearance of the individual students.
1.6.12 College certificate fees:
♦ Enter the amount to be collected for their College Certificates like pass certificate / course completion certificate.
1.6.13 University certificate fees:
♦ Enter the amount to be collected for their University Certificates like Provisional and Degree Certificate.
1.6.14 Miscellaneous Fee:
♦ Enter the Additional fees to be collected.
1.6.15 Specify other fees:
♦ Enter the Extra fee to be collected in specify other fees column / box.
1.7 Default Valuation scheme:
♦ The Maximum and Minimum mark of individual subject based both internal and external mark to be entered.
1.8 Default ETC (Examination Term Captions) for all Reports:
♦Default Report Caption for all Odd Semester (Regular),Odd Semester (Supplementary),Even Semester (Regular),Even Semester (Supplementary).
♦ In such case the Odd Semester Examination will be Postponed to next Calender Year.please put a tick mark in check box.
1.9 Default ETC (Examination Term Captions) for semester mark / grade sheets:
♦ The Semester held Month to be entered in their individual Examination Terms.
1.10 Default ETC (Examination Term Captions) for consolidated mark / grade sheet:
♦ The Calendar Month of the Semester to be entered as `Short Form` in their individual Examination terms.
2. Subject Details
♦ The subject title will be entered along with a Part Number,Serial Number and Paper Number.♦ The subject type will be depend on Common paper and Optional paper.
♦ The part number will be considered for all UG Arts,Science and Commerce students and it will not be considered for UG in Engineering and all PG Students and automatically it will be considered as part 3(Core paper)and disabled.
♦ Avoid use single quotes and double quotes for enter the subjects or any other column, in subject information.
♦ It will carry forward the list of courses that you have mention in Programmes and Branches.
♦ Select the present year from the First drop-down box.
♦ Select the suitable course from the Second drop down box.
♦ Select the current semester from Third drop down box.
2.1 Semester Number:
♦ Enter the Current Semester Number.
2.2 Part Number:
♦ Part no-1 represents Language
♦ Part no-2 represents English
♦ Part no-3 represents Core and Allied paper
♦ Part no-4 represents EVS /CC / LOE
♦ Part no-5 represents Extension Activities
♦ So, entered the Correct Part No for the individual subjects.
2.3 Serial Number:
♦ Enter the Correct Serial Number for each Subject.
♦ The Serial Number is used to print the subjects in order.
2.4 Paper Number:
♦ The Paper Number is mainly for an Optional subject paper.
♦ The Paper Number is also used to print the subjects in order.
2.5 Subject Code:
♦ Enter the Subject Code for an individual subject.
2.6 Alias Name :
♦ Enter the Alias name of the subject.
2.7 Subject Name :
♦ Enter the Full Name for each subject.
2.8 Subject Type :
♦ Tick the required subject type as Theory/Practical.
2.9 Paper Type :
♦ Tick the required Paper Type.
2.10 Component :
♦ Part no-1 represents LNG.
♦ Part no-2 represents ENG.
♦ Part no-3 represents CORE, IDC, ITDC, AOC, TDC.
♦ Part no-4 represents EVS,CC,LOE
♦ Part no-5 represents SFA, CCA, EXA, and ALC.
♦ So, click the required Component type as per the Cubject-Basis.
2.11 Scheme of Examination :
♦ It will take the data automatically that you have mentioned in Programmes and Branches.
2.12 External Valuation:
♦ Click the required Valuation System.
2.13 Less: online max-mark :
♦ If Online Exams to be conducted,then enter the Maximum mark.
2.14 Credit point :
♦ Enter the individual Subject’s Credit Point.
2.15 Exam Fee :
♦ Enter the Exam Fee to be collected for above mentioned subjects.
2.16 Arrear Fee :
♦ Enter the Arrear Fee to be collected for current subjects.
2.17 Department / Board :
♦ The Department / Board to be selected by drop down box.
♦ Adding new Department / Board click ‘+’ symbol and Enter a new one.
2.18 Handling staffs detail :
♦ Click ‘+’ symbol, it will indicate Section, Staff -name, Login Id.
♦ Select Section by drop down box.
♦ Select Staff- name by drop down box.
♦ Then automatically Login Id can be created.
3. Students Bio data
♦ The student information will be used to store with a format of respective Register number, Name in Tamil, Aadhaar number, Part-I Language selected and so as., The part-I key will be mentioned in students bio-data profile to prevent from any other error occurrences in subject information with their mark statements.♦ Avoid using the single quotes and double quotes for entering the address or any other column in the student information.
♦ The basic information about the students can be Mention here.
♦ Select the suitable year from the first drop-down box
♦ Select the suitable course from the second drop down box
♦ If the section of the students can be mention, if you have to check by third drop down box.
3.1 Admission Number :
♦ The Admission Number is auto increment.
3.2 Admission date :
♦ Enter the date of admission to be register by student and click on admission date column box and the month of calendar will be appeared and select the suitable one.
3.3 Roll Number :
♦ Enter the Roll Number.
3.4 Section :
♦ Click‘+’ icon to adding section allocated for a student.
3.5 Register Number :
♦ Enter the Register number.
3.6 Full Name:
♦ Enter the Name of a Student.
3.7In Tamil :
♦ In First box -enter the initial of a student.
♦ In Second box-enter the Name in Tamil.
♦ Use BAMINI-Font to enter the Name in Tamil.
3.8 Gender: :
♦ Click the type of Gender.
3.9 Blood Group :
♦ Enter the Blood Group of a student with a maximum 10- Character Length.
3.10 Date of Birth :
♦ Click the drop-down box,on that select`Year-Month-Date`(format) of a student date of birth.
♦ D.O.B with a 4 Character Length.
3.11 Medium in HSC :
♦ Click the Medium of Instruction in HSC.
3.12 Part-I Selected :
♦ Select the Part-I language from drop down box,to be chosen by a student.
♦ Select the proper part-I key paper and in its error occur it will raise fault in all mark statements and Nominal roll process.
3.13 Nationality :
♦ Click ’+’ icon to enter the Nationality of a student,once you entered the drop down list box will be appeared and select the suitable one.
3.14 Religion and community :
♦ Select the required Religion and Community of a student,On click the drop down list box.
3.15 Caste :
♦ Click ’+’ icon to enter the Caste of a student.
3.16 Parent / Guardian Name :
♦ Enter the Student Parent / Guardian Name.
3.17 Door No. & Street :
♦ Enter the Door No& Street name.
3.18 Town / Taluk :
♦ Enter the Town / Taluk name.
3.19 City / District :
♦ Enter the City / District name.
3.20 State :
♦ Enter the State name.
3.21 Country:
♦ Enter the Country name.
3.22 Pin code:
♦ Enter the Pin code.
3.23 Phone No.:
♦ Enter the Phone number of a Parent / Student.
3.24 E-Mail Address :
♦ Enter the email-Id.
3.25 Aadhaar No.:
♦ Enter the Aadhaar No. of a student with a maximum 15- Character Length.
3.26 Boarding Status :
♦ Click the Boarding Status-type of a student.
3.27 Admission Quota:
♦ Click the Admission Quota of a Student as like Management,Government,Sports,etc..,
3.28 Mode of admission :
♦ Click the Mode of Admission of a Student like as Regular,Lateral,Rejoin Categories etc..,
3.29 Semester No. Admitted :
♦ It will automatically disable.
♦ For Regular category it will automatically disabled into 1 and for Lateral category it will automatically disabled into 3.
♦ For Rejoin and Transfer category students that you have to enter in a suitable semester box.
3.30 Status :
♦ The student status to be click.
♦ If it is Alive it will be automatically disabled.
♦ If Break and Discontinued, the semester no. to be entered in semester column.
4. Classification of Non-Letter Grades
♦ It is used to assign a result in description value with Non-letter grades.♦ Click the required result as Pass/Reappear that you have entered in a description value.
♦ In this classification the following Code/ Description for the Extra-Curricular Activities.
4.1 Code :
♦ The code is assigned as Auto- increment value.
4.2 Description :
♦ Enter the type of description as you want.
♦ As like:-Absent, Average, Good, Very Good etc..,
4.3 Result: :
♦ Select the suitable result as Pass / Reappear that you have entered a term in description.
5. Classification of Semester Grades
♦ It is used to Assigned a grade value with required grade points and suitable classification with point scale.♦ In this classification the Grade will be entered correctly,it will carry forward the Grade Points into Semester mark sheet,consolidated mark sheet etc..,
5.1 With Effect From :
♦ Enter the with-effect from / Current Semester Year.
5.2 Mark Range From :
♦ Enter the Range From and Range To Marks.
5.3 Classification :
♦ Enter the mode of classification.
♦ Ex: Outstanding, Excellent, Distinction etc..,
5.4 Grade :
♦ Enter the Letter Grade as value, as mentioned in above classification.
5.5 Grade Points :
♦ Enter the Grade Points be allotted for each classification.
NOTE : `If grade points as 10-point scale`, No need to mentioned in Grade Point Box.
6. Classification of Final Grades
♦ It is used to assign a CLASSIFICATION from CGPA Range along with First Attempt, Arrear, Rejoin category.♦ In this classification of Final grades with different classes to be carry forward the each value into Semester,Consolidated and suitable mark sheet.
6.1 With Effect From :
♦ Enter the with-effect from Year.
6.2 CGPA From :
♦ Enter the `From and To` CGPA points.
6.3 Grade :
♦ Enter the correct Grade Value which is suitable for above CGPA point value.
6.4 Classification: First Attempt :
♦ The classification for the CGPA range and those students clear all the papers in First Attempt.
6.5 Classification: Cleared with Arrear :
♦ The classification for the CGPA range and those students clear all the papers with Arrears.
6.6 Classification: for Rejoin Categories :
♦ The classification for the CGPA range and those students who are Rejoin and clear all the papers.
7. Staffs Details
♦ The staff details will be collected for required valuation process and the given login id is used to access the external staffs to enter the marks with suitable subject that you have be select in a board/department.♦ The staff will be able to handle more than one subject it will be access by a same login id to enter the marks in a web portal.
♦ The both Internal and External staff details to be mentioned here.
7.1 Id :
♦ The Staff -Id will be auto incremented.
7.2 Category :
♦ Select the category of the staff will be Internal / External.
♦ The Category of the staff is very important to Examiner-ship process to Q.P Setting, Valuation, Viva voce etc..,
7.3 Name of Staff :
♦ Enter the Staff Name.
7.4 Gender :
♦ Select the type of Gender.
7.5 Date of Birth :
♦ On click D.O.B box the Month of Calendar is appeared,To be select the Required Date.
7.6 Date of Retirement :
♦ On click D.O.R box the Month of Calendar is appeared,To be select the Required Date.
Note : D.O.B & D.O.R are not mandatory.
7.7 Qualification :
♦ Enter the Qualification of each respective Staff.
7.8 Designation :
♦ Enter the Designation of the Staff.
7.9 Year of Experience :
♦ Enter the Year of Experience.
7.10 Board /Department :
♦ On Click drop-down box to choose the required Board/Department of the staff.
♦ To select the board / department with a proper one it will takes the department to valuation process and so on.
7.11 Institution :
♦ Enter the Name of Institution.
7.12 Location :
♦ Enter the Location of a Staff.
♦ Location of the Staff is mandatory for Travelling Allowance.
7.13 Fare (Travelling Allowance) :
♦ Enter the Travelling Allowance for above entered Location.
♦ It will be vary depends upon their Location with a Particular Distances.
7.14 College Address :
♦ Enter the College address with respective Pin code,Contact no. and Email Id.
7.15 Residential Address :
♦ Enter the Residential address with respective Pin code, Contact no. and Email Id.
7.16 Preferred Contact :
♦ Select the preferred Contact of the Staff.
7.17 Preferred Examiner ship for UG :
♦ Select the Suitable (or) proper Valuation scheme for UG-programs.
♦ It will carry Forward the details to Pre-phase Exam process.
7.18 Preferred Examiner ship for PG :
♦ Select the Suitable (or) Proper Valuation scheme for PG-programs.
♦ It will carry forward the details to Pre-phase Exam process.
7.19 Subject Handling :
♦ It will carry forward the subjects with respective Board/ Department.
♦ To hold control key and click subjects to be select.
♦ Enter the clear information about handling subject staff and it takes the respective subjects to further process like as valuation, practical, viva voce etc..,
7.20 Bank A/C No. :
♦ Enter the Bank A/C No. of a staff.
7.21 Bank A/C Name :
♦ Enter the type of Account Name.
7.22 Bank Name :
♦ Enter Name of the Bank.
7.23 Branch :
♦ Enter the Branch Name.
7.24 IFSC Code :
♦ Enter IFSC Code of the bank.
7.25 Login Id :
♦ The Staffs Log-in Id will be Auto-Generated.
♦ Login Id is used to enter the mark in an exam mark entry portal.
♦ It can be also used to multiple subjects Handling Staff to access their multiple subjects with a single login id.
8. Evaluation of Transfer / Rejoin students
9. Exam Hall Settings
♦ It is used to assign the examination halls with a proper dimension with a Galley View.♦ It is used to allot the Exam-hall for students with Seating arrangements.
♦ It will carry forward to print hall ticket with Seating arrangement.
9.1 Hall Name:
♦ Enter the hall name.
9.2 Dimension :
♦ Enter the proper dimension of rows and columns of each exam halls. Each cell of the table is being considered as a single seat.
9.3 Numbering order:
♦ Select the numbering order with the seating allotted as Vertical or Horizontal.
9.4 Direction :
♦ Select the suitable Direction as straight or curved one.
9.5 Number of Occupants :
♦ It will be automatically enable values as you entered in dimension.
9.6 Galley View :
♦ By clicking the seat number in the table, you can make it use or not of the individual seat in the hall.The red colored seat is indicating `not in use`and automatically the number of occupants will be decreased.
10. Entity Settings
♦ It is used to collect the basic information about the institute with an Affiliation board, Accreditation were given by other organization.♦ It can also used to store the valuation fee for the answer script and valuation for both UG and PG.
10.1 Name of the institution :
♦ Enter Full name of the institution.
10.2 Affiliation :
♦ Enter the Affiliated university.
10.3 Approval :
♦ Enter the Institution approved by any other organization.
10.4 Accreditation :
♦ Enter the Accreditation were given by any other organization.
10.5 Address :
♦ Enter the Address.
10.6 Location :
♦ Enter the Location.
10.7 State :
♦ Enter the State name.
10.8 Pin code :
♦ Enter the Pin code.
10.9 Phone Number :
♦ Enter the Phone Number.
10.10 Fax Number :
♦ Enter the Fax Number.
10.11 Website URL :
♦ Enter the URL of the Institution.
10.12 E-mail Address :
♦ Enter the E-mail Address of the Institution.
10.13 Password :
♦ Enter the password.
10.14 Year of Established :
♦ The Establishment year of institution.
10.15 Registration No. & DATE :
♦ The Registration No. of this institution and date will be mentioned as `YYYY-MM-DD`.
10.16 Enrollment Gender :
♦ Select the Enrollment Gender of the institution.
10.17 Category of the Institution :
♦ Select the Category of the Institution.
10.18 Map Student’s photo by :
♦ Select the Map Student`s photo by Admission Number / Roll Number / Register Number.
10.19 Admission Starting Month :
♦ Enter the starting Month of Admission.
10.20 Name of the Principal :
♦ Enter the Principal Name.
10.21 Name of the COE :
♦ Enter the COE Name.
10.22 Principal’s Signature :
♦ Click Change button then select Principal Signature image then `Browse and Submit file.`
♦ Select the Principal Signature to be print in a mark statement.
10.23 COE’s Signature :
♦ Click Change button then select COE signature image then `Browse and Submit file`.
♦ Select the COE signature to be print in a Mark Statement.
10.24 Q.P Setting for UG Programmers :
♦ Enter the Q.P Setting Charges for UG Programmers.
10.25 Q.P Setting for PG Programmers :
♦ Enter the Q.P Setting Charges for PG Programmers.
10.26 Q.P Setting Postal Charges :
♦ Enter the Q.P Setting Postal charges.
10.27 Scheme of Valuation per Set :
♦ Enter the scheme of valuation per set.
10.28 Q.P Translation Fee :
♦ Enter the Q.P Translation Fee (If you are Translating the question paper from English Language to other Language).
10.29 UG Theory valuation fee / script :
♦ Enter the UG theory valuation fee.
10.30 PG Theory valuation fee / script :
♦ Enter the PG theory valuation fee.
10.31 Minimum UG valuation fee / day: :
♦ Enter Minimum UG valuation fee / day.
10.32 Minimum PG valuation fee / day :
♦ Enter Minimum PG valuation fee / day.
10.33 D.A Rate for staffs from local station :
♦ Enter the D.A Rate for staffs from local station.
10.34 D.A Rate for staffs from out local station :
♦ Enter the D.A Rate for staffs from out of the local station.
10.35 T.A Fixed Amount :
♦ Enter the T.A Fixed Amount.
11. Global Settings
♦ It is used to store the overall information of all exam bases with a Grade point and their respective Grade values at Decimal Places.♦ It is used to store the temporary mode of each Semester period / duration.
♦ It can be re-arranged by each and every Semester period/duration.
11.1 Exam Name :
♦ Enter the Exam name.
11.2 Current Exam year :
♦ Enter the Current exam year.
11.3 Semester:
♦ Tick the suitable Semester Period as Odd / Even.
11.4 Term :
♦ Mode of Exam as End Semester (or) Supplementary.
11.5 No. of ACC offered to Students / semester :
♦ The No. of ACC Courses will be allotted for individual Major courses.
11.6 Enroll register and arrear subject :
♦ It will enroll both Register and Arrear subject in Nominal roll process.
11.7 FN Time Table semester-order :
♦ The FN Time Table order will be selected by sorting as ASC / DEC Order.
11.8 AN Time Table semester-order :
♦ The AN Time Table order will be selected by sorting as ASC / DEC Order.
11.9 Register order by No. of Right side character :
♦ To be enter the register order by No.of Right side character by range as `0 to 4`.
11.10 No. of decimal places required in marks (both internal & external) :
♦ If required No. of decimal places can be entered by range as `0 to2`.
11.11 No. of decimal places required in total marks :
♦ If required No. of decimal places in total marks can be entered by range in as `1 to 3`.
11.12 No. of decimal places required in Grade points :
♦ If decimal places will be required in Grade points can be entered by range in as `1 to 3`.
11.13 No. of decimal places required in CGPA :
♦ If decimal places will be required in CGPA can be entered by range in as `1 to 3`.
11.14 Fast track Examination feature required:
♦ Tick the suitable box if fast track exam feature will be required.
11.15 No. of Attempt to carry the internal marks :
♦ If necessary No. of attempt to carry the internal marks to be entered.
♦ Otherwise entered ‘0’ (zero) to disabled this feature.
11.16 preferred dummy numbered mark entry feature for theory subjects :
♦ If dummy number mark entry will be preferred in external marks, Tick the suitable one.
11.17 Dummy No. Auto shuffle mode :
♦ Tick the suitable yes/no box as you need dummy number in auto shuffle mode.
11.18 Grade letter for Absent in a subject :
♦ Enter the suitable Grade Letter for `absent` students it will take the letter to be print in all mark sheets.
11.19 Grade letter for Reappear in a subject :
♦ Enter the suitable Grade Letter for `Reappear` students it will take the letter to be print in all mark sheets.
11.20 Grade letter for With Held in a subject :
♦ Enter the Letter Grade for With-held students.
11.21 Grade letter for With Draw in a subject :
♦ Enter the Letter Grade for With Draw students.
11.22 Set current valuation As @ Mark Entry Panel: :
♦ Choose the Current Valuation as First/Second/Third.
1. Nominal Roll Process
♦ Nominal Roll Process is particularly used to list the No. of current semester and arrear list paper for each student with different semester duration.♦ It will carry forward the details into further process into next level.
♦ Select the suitable Exam’s held year from the First drop down box.
♦ Select the suitable Batch from the Second drop down box.
♦ Click the Current semester as Odd semester or Even semester.
♦ Select the suitable Major from the drop down box.
♦ Click the suitable Term as End Semester or Supplementary.
1.1 AUTO :
♦ On Click the Auto button it will generate the No.of registered papers for this semester.
1.1.1 Semester Number :
♦ Current Semester Number can be listed in first row and arrear semester number with their respective subject’s can be listed below for each students.
1.1.2 Paper Type :
♦ Part no-1 represents Language.
♦ Part no-2 represents English.
♦ Part no-3 represents core and allied paper.
♦ Part no-4 represents EVS / CC / LOE.
♦ Part no-5 represents Extension Activities.
♦ So,entered the Correct part no for the individual Subjects.
♦ You can additionally add the Paper with respective Part Number.
♦ In this one those who choose the Optional paper they need to verify the suitable language and core paper will be Listed correctly for each and every students in nominal roll list.
1.2 EDIT :
♦ On Click the Edit button four different boxes will be appear.
1.2.1 Edit Nominal Roll by Student :
♦ It is mainly used for ignoring the unregistered subjects.
♦ Select the required register number.
♦ It will display the total No. of papers for above select students.
♦ You can select the particular check box for individual subject to ignore unregistered subject.
♦ On click the Save button to save the unregistered subjects.
♦ Un-tick Subjects only to be considered,it should be present in the other Hall-Tickets &Certificates and tick mark subjects cannot be enrolled in Nominal Roll Process.
1.2.2 Delete subjects changed by student :
♦ In this one, you can delete the subject and select the new one as you need.
♦ Select the suitable register number.
♦ You can change the subject by total No. of Credit in previous one and select the subject to balancing the credit value.
♦ Ex: `Delete Tamil and it Change to Malayalam`.
♦ Select the Agree to cancel subject information, and then select yes to confirm.
1.2.3 Add improvement Subject to students :
♦ Select the Suitable register number.
♦ On that Number of subject’s to be listed.
♦ To select the required subject’s to be added as improvement one.
1.2.4 Edit Nominal roll by subject :
♦ In this No. of students will be listed with respective subject code.
♦ Select the suitable subject code and then number of students will be listed.
♦ The red mark will be appearing those students were chosen other subject as in optional paper.
♦ On click the save button to save the unregistered subjects.
1.3 SAVE :
♦ The first two processes will be perfectly executed well.
♦ Then click AUTO button the nominal roll will be generate, those who made change to verify it correctly and then save button to be click.
1.4 LOAD :
♦ On Click LOAD button the small window will be appeared.
♦ On Click Load Nominal Roll and it will load all the students for Nominal list and for further process.
1.5 EXPORT :
♦ On click EXPORT button the excel sheet will be generate.
♦ In that you can verify the students list were present in the Nominal Roll process.
1.6 PRINT :
♦ It will generate the each student with a number of subjects and their corresponding exam fee to be paid and it will Print PDF Form.
1.7 OPTION :
♦ In this total No. of Additional Credit Course will be mention here.
♦ Enter the No. of ACC allowed per semester.
♦ If you need Enroll regular and arrear subjects mandatorily and click yes otherwise No.
♦ Then last Click the save button.
HINT :
♦ For Optional paper you may double click on the respect subject code.
♦ Choose optional (Alternate) Subject.
♦ If you can view the respective student with register number and name.
♦ The Actual subject code with subject name will be appeared below as alternate subjects.
♦ Select the alternate subject with On Click the empty box with subject code and subject name.
♦ The total credit selected will be appeared you can change the subject by total No.of Credit in previous one and select the subject to balancing the credit value.And click the save changes icon.
2. Question Paper Code Assignments
♦ Q.P Code is particularly assign for Q.P Setting and paper valuation and enters mark in web portal.♦ It will automatically generate the Course, Batch, Name of the subject with Units and Subject code will be displayed.
♦ You can list the Q.P Code assign by..,
♦ In first row to Select Registered / Un-Registered / Both.
♦ In second row to Select both / Arrears &ALC / Regulars.
♦ Enter the Q.P Code for respective subject code.
♦ The right side pop-up menu will be appearing on that click save icon to save the Q.P Code.
3. Question Paper Setting
♦ It is the most important process for conducting exams and it will maintain the information about question paper setter.♦ It is fill with No. of set and No. of Scheme.
♦ It will generate the Q.P Code with respective subjects.
♦ Double click on the respective subject.
♦ The new Q.P Setting offer and receipt window will be appearing.
♦ On that QP Code Subject name and No. of Students registered will be disabled.
3.1 Select task :
♦ You can select the task as new setting (or) Use existing.
3.2 New Setting :
3.2.1 Select Setter :
♦ On that select the setter by drop-down list.
3.2.2 Profile :
♦ The profile will be automatically short listed and disabled.
3.2.3 Maximum marks :
♦ The maximum mark of subject will be appeared automatically.
3.2.4 No. of set and No. of Scheme :
♦ You can enter the No. of set and No. of Scheme.
3.2.5 Expect Date :
♦ The calendar month will be appeared and select the suitable date as you need as Expect date.
3.2.6 Save offer :
♦ On Click the save offer to save the staff detail for Q.P Setting.
3.2.7 Print (Single) :
♦ To be print the offer for individual subjects.
3.2.8 Print (multiple) :
♦ To be print the offer for multiple subjects.
3.2.9 Mail this :
♦ Send the mail to Q.P Setter.
3.2.10 Delete Offer :
♦ On Click the Delete offer to delete the staff detail for Q.P Setting.
3.2.11 Right panel :
A.)Subject history :
♦ The Subject with a respective staff will be appeared and version number.
B.)Setter history :
♦ Q.P code with Subject will be appeared.
3.2.12 Q.P Receipt :
♦ Q.P Receipt version with remarks will be appeared.
♦ Enter remarks rating scheme, select make use and upload PDF.
♦ At last save receipt.
3.3 Use Existing :
♦ Select the use existing it will already exist in previous year.
♦ On that enter the version number.
♦ On click use now button (or) to refuse icon.
4. Examination Timetable
♦ It will extract the list of Examination Timetable with respective subject code, Q.P code and subject name.4.1 courses :
♦ Select the suitable course from the drop down list box.
♦ You can select the both / Arrears&ALC / Regulars / Practical the click Load button.
♦ For separate course the FN (Current Subject) and AN (Arrear Subject) can be Classified.
♦ The Exam date blank box, to click the blank box the calendar Month will be appeared and select the suitable Exam-date.
♦ Select All courses the Exam date and Session can be modified .
4.2 Save:
♦ Click Save button,to save the Exam Date.
4.3 Holidays :
♦ For any sudden change in an Exam Date,Select the Holiday icon and mark it as holiday.
4.4 Export :
♦ To Export the Exam Timetable in the Excel Format.
4.5 Print :
♦ To be print the Exam Timetable in PDF form.
5. Hall Seating Arrangement
♦ It is mainly used for Hall Seating with a Galley Arrangement to be listed with Register Number and Hall Name.5.1 Examination Date :
♦ On Click the Blank box the Month of calendar will be appeared and select the Required Date.
5.2 Session :
♦ On click the drop down box the Session will be filtered and select the suitable one.
5.2.1 in Q.P Code :
♦ The No. of Q.P Code with required chair will be displayed.
5.3 Seed :
♦ You can select the seed as none / branch / section / gender wise.
5.3.1 Spilt-up :
♦ The spilt up will be listed below, as you mentioned in the seed.
5.4 Hall order :
♦ In left panel the hall listed will be mentioned.
♦ You can select the available seats as allotted one.
HINT :
♦ You can add the extra seats for easier fit numbers.
5.5 Fit option :
♦ Choose the fit option as A,B-B,A (OR) A,B-A,B.
5.6 RUN :
♦ The register number will be placed in a suitable hall.
5.7 LOAD :
♦ Load option to view the No.of students to be allotted in a hall.
5.8 Print Roll :
♦ It is used to print PDF with No.of subject with list of registered students.
5.9 Print Department Galley :
♦ It is used to print the PDF with Department Wise.
♦ List of students with hall number to be allotted for each student with respective Department.
5.10 Print Student Galley :
♦ It is used to Print the PDF with Course Wise.
♦ Total number of Students in a class will be listed here.
5.11 Print Attendance :
♦ It is used for print the PDF with course wise to make attendance.
♦ It is easier to understand the details about Number of Students will be Present and Absent.
5.12 Q.P Cover label :
♦ It contains the details about Q.P Code.
♦ The Q.P Code is mentioned in label is easier for valuation process.
6. Students Attendance
7. Internal Mark Consolidation
♦ In is mainly used to load the internal marks for all the major courses.♦ In this you can import marks from Test wise and Subject wise mark portal.
7.1 Batch :
♦ Select Batch from the First drop down list box.
7.2 Major :
♦ Select the Major from the Second drop down list box.
7.3 Sections :
♦ You can also Filter a Section from Third drop down list box.
7.4 Load :
♦ The Student Name will be listed in disable mode.
7.5 Export blank :
♦ It Generate Excel File.
♦ Enter the internal mark for each student with different subject.
7.6 Import Excel :
♦ Select File from Browse and Select the excel file to be save in excel report and it to be uploaded.
7.7 Import TWMP :
♦ On click Import TWMP (Test-wise mark entry Portal).
♦ To click proceed button it will import the mark from TWMP.
7.8 Import SWMP :
♦ On click Import SWMP (Subject-wise mark entry Portal).
♦ To click proceed button it will import the mark from SWMP.
7.9 Save :
♦ Save the internal mark.
7.10 Export Excel :
♦ To Export the internal mark and it formatted as excel file.
7.11 Print PDF :
♦ Print in as internal test mark in PDF format.
7.12 Print TWMP :
♦ Print TWMP in PDF form.
7.13 Print SWMP :
♦ Print SWMP in PDF form.
1. Exam Attendance Entry
♦ It gives the clear format of the student Attendance list.♦ It is used to mark the attendance during exams, to know how many candidates should write their exams.
♦ In these Exams held year, Semester and Term are automatically appeared and it goes to disabled state.
1.1 Examination date :
♦ On click Examination date the month of the calendar will be appeared, to select the required one.
1.2 Sessions :
♦ Session can be filtered from the First drop down list box.
1.3 Q.P code :
♦ Select the Q.P code from the Second drop down list box.
1.4 In Left Panel :
♦ The No. of candidate will be listed here.
♦ Check box with tick mark will be shown and it to be considered as Candidate will be present.
♦ On click check box the blank box will be appeared and it to be considered as Candidate will be absent.
1.5 On Right Dashboard :
♦ It will display the total No. of Registered students with a count of present and absent candidates.
♦ The Number of students will be absent for an exam will be listed in this column.
1.6 LOAD :
♦ To Load the student’s Attendance.
1.7 SAVE :
♦ To Save the student’s Attendance.
1.8 Print Attendance Report :
♦ It will print the Attendance Report in PDF Form.
1.9 Print Answer Booklet Cover :
♦ It will print the Booklet Cover with Attendance List.
2. Dummy Numbering
♦ Dummy numbering is useful to protect the paper from any malfunctions.♦ The complete valuation process will be done without knowing the Student Register Number.
♦ Dummy number is mainly used to enter the student’s marks in web portal.
2.1 In LEFT Panel :
♦ It will automatically display the Q.P code, subject name with register number of students list, absentees and appearance of students.
♦ You can enter the dummy number from range and it automatically increases its value to number.
♦ The symbol represents to extract the students with dummy number order.
2.2 In RIGHT Panel :
♦ It will enroll the student’s list with a dummy number.
2.3 LOAD :
♦ To load the student’s with dummy number.
2.4 Ordered :
♦ To ordered a dummy number in proper list.
2.5 Shuffled :
♦ You can shuffle the dummy number in incorrect order.
2.6 Save :
♦ To save the list of student’s with corresponding dummy numbers.
2.7 Sticker :
♦ To be print the dummy number list in a sticker format.
3. Mark Entry(both INT& EXT-Final)
♦ The mark entry field contains both internal and external staffs are able to upload both the marks at in a same column.3.1 For the Exam’s Held :
♦ Select the Exam’s held year from the first drop down list box.
3.2 Batch :
♦ Select the Batch from the second drop down list box.
3.3 Semester :
♦ Choose the Semester category as odd or even.
3.4 Major :
♦ Select the Major from the drop down list box.
3.5 Term :
♦ Choose the Term as end semester or supplementary.
3.6 Subject :
♦ Select the Subject from the drop down list box.
3.7 In Left Panel :
♦ The Subject code, semester will be automatically enabled.
3.7.1 Valuation Details :
♦ The internal and External mark with minimum and maximum range will be automatically appeared and disable.
♦ The credit Point for above selected subject will be automatically appeared and it is disabled.
3.7.2 External Valued to :
♦ Choose the required External Valuation Mark.
3.7.3 Mark Entry Option :
♦ Choose the category for mark entry option as like Internal/External/both.
3.8 In Right Dashboard :
♦ Enter the Internal mark in First column.
♦ Enter the External mark in third column.
♦ Then it gives the total value as a result.
HINT :
♦ To make student as absent by Click Present button and it automatically changes into absent.
3.9 Print :
♦ To be print the student mark list.
3.10 Save :
♦ To be saved both internal and external marks list of student’s.
4. Mark Entry(Non-Letter Grading)
5. Update Practical / External Marks
♦ In this Exam’s held year, batch, semester and term will be automatically display and disable.5.1 Batch :
♦ Select Batch from first drop down list box.
5.2 Major :
♦ Select Major from the second drop down list box.
5.3 Papers :
♦ Choose the Paper type as Regular/arrear/both.
5.4 Subject code :
♦ Choose Subject code from the drop down list box.
5.5 List :
♦ The update practical/external marks with a contain list of Register number, Batch, Major, Subject code, CR,CIA max, CIA min, CIA mark, EAE max, EAE min, Val max, Val mark, Con-max, Con mark, Total max, Total Min, EAE mark, Total mark, Results, GR,GP.
5.6 Export :
♦ To export the Practical/External marks.
5.7 Update :
♦ To update Practical/External marks.
5.8 Print mark check-list :
♦ It will be generate the Practical/External mark check list in a PDF form.
6. Update EXT.Marks(Dummy Numbered)
♦ In this Exam’s held year, batch, semester and term will be automatically display and disable.6.1 Batch :
♦ Select Batch from first drop down list box.
6.2 Major :
♦ Select Major from the second drop down list box.
6.3 Papers :
♦ Choose the Paper type as Regular / arrear / both.
6.4 Q.P code :
♦ Choose Q.P code from the drop down list box.
6.5 List:
♦ The update External marks (dummy numbered) with a contain list of dummy number, register number, Batch, Major, Q.P code, subject code, CR, internal-max, internal-min ,internal-mark, external-max, external-min, OEX-max, OEX-mark, valuation-max, valuation-mark, con-max, con-mark, total-max, total-min, EXT-mark, Total mark, Result, GR., GP.
6.6 EXPORT :
♦ To export the dummy numbered marks.
6.7 Update:
♦ To update dummy numbered marks.
6.8 Check Roll Vs dummies:
♦ It will generate only the roll number/register number and dummy number in the PDF form.
6.9 Check Dummy Vs mark :
♦ It will generate only the dummy number and mark in the PDF Form.
6.10 Print mark check-list:
♦ It will be generate the dummy number mark check list in a PDF form.
7. Withdraw from Examination
8. Result Withheld
9. Moderation Eligiblity
♦ Moderation is a useful tool for increasing the passing percentage.♦ Moderation can be altered/ change as per the course wise or subject wise.
9.1 For the Exam’s Held :
♦ Select the Exam’s held year from the first drop down list box.
9.2 Batch:
♦ Select the Batch from the second drop down list box.
9.3 Semester :
♦ Choose the Semester category as odd or even.
9.4 Degree :
♦ Select the Degree from the drop down list box.
9.5 Term:
♦ Choose the Term as end semester or supplementary.
9.6 Semester :
♦ It will automatically display and it is disappeared.
9.7 Moderations :
♦ It is based on with mark and subject to maximum per student.
9.8 In LEFT Panel:
♦ The programmers with register number with respective subject code will be displayed.
9.8.1 No. of students registered :
♦ The total number of registered students will be displayed here.
9.8.2 Passed :
♦ Numbers of student were pass will be display here.
9.8.3 Beneficiary :
♦ It will displayed the number of students will be benefit with increasing mark and subject to maximum per student.
9.8.4 After Moderation :
♦ It will display the number of students were pass after modulation.
9.8.5 Pass:
♦ It will display the overall pass percentage of the degree.
9.9 In RIGHT Dashboard :
9.9.1 Course wise analysis :
♦ It will display the total number of pass percentage in course wise.
9.9.2 Subject wise analysis:
♦ It will display the total number of pass percentage in subject wise.
9.10 RUN :
♦ Run the moderation mark.
9.11 Update :
♦ Update the moderation mark.
9.12 Reverse :
♦ It will reverse the moderation mark.
9.13 PDF :
♦ To be print the moderation mark in PDF format.
HINT :
♦ The check box with a tick mark to indicate a student with only one arrear.
10. Revaluation Applications and Marks
♦ The subject to be registered for revaluation and it’s verifying through dummy numbered marks.♦ The revaluation result will be announced through this application.
10.1 For the Exam’s Held :
♦ Select the Exam’s held year from the first drop down list box.
10.2 Batch :
♦ Select the Batch from the second drop down list box.
10.3 Semester :
♦ Choose the Semester category as odd or even.
10.4 Degree:
♦ Select the Degree from the drop down list box.
10.5 Term :
♦ Choose the Term as end semester or supplementary.
10.6 In LEFT Panel :
10.6.1 Sort by :
♦ Select the category as register number or dummy number.
10.6.2 Register number :
♦ Select the register number from the drop down list box.
10.6.3 Subject :
♦ Select the subject from the drop down list box.
10.6.4 Dummy number :
♦ The dummy number will be automatically appeared and disabled.
10.7 Save :
♦ At last save the entered data.
10.8 Remove :
♦ If you need to remove the details, on click the remove icon.
10.9 In RIGHT Dashboard :
10.9.1 Dummy Number :
♦ Enter the dummy number.
10.9.2 Revaluation Mark :
♦ Enter the revaluation mark for respective dummy number.
10.10 Export Result :
♦ Export the revaluation result.
10.11 Export List :
♦ Export the total number of registered revaluation list with obtain marks.